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The International Society for Patent Information Professionals

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PIUG 2011 Annual Conference
An International Conference for Patent Information Professionals

Best Practices Beyond Free-text: The Value of Indexing and Classification when Searching and Analyzing Patents

Saturday, May 21 through Thursday, May 26, 2011

Hyatt Regency Cincinnati
151 West Fifth Street
Cincinnati, OH 45202
+1 513-579-1234

Exhibitor, Workshop and Sponsorship Opportunities

PIUG offers a variety of Exhibitor, Workshop and Sponsorship opportunities designed to assist you in building your company's brand and business with the hundreds of Patent Information Professionals expected to attend the PIUG 2011 Annual Conference. Distinct from the past, these opportunities have been separated to allow more flexibility. The agreement for exhibitors and sponsors is described below. Please note that if there are any discrepancies between the contents of this webpage and the signed contract, the contract always takes precedence.

EXHIBITOR - $3500

Exhibitor Fee includes the following:

  • 1 Tabletop exhibit space, Sunday-Wednesday (6' wide x 6' in depth x 8' in height)
  • 1 6' x 30" table
  • 2 chairs
  • 1 internet line in exhibit hall (For additional internet lines, see Note 1 below)
  • Standard electrical power hook-up, includes: 15 amps, 110v plugs -- 2 plug-ins, and 1 surge-protected power strip (For additional electrical services, see Note 2 below)
  • 1 free meeting registration for designated/name representative.
    Note: Sharing of badges by representatives is not allowed.
  • ¼ page ad (4.25" high x 3.25" wide) in the PIUG 2011 Annual Conference Meeting Book
  • Inclusion in the Exhibit Hall information in the PIUG 2011 Annual Conference Meeting Book
  • Recognition as an exhibitor on the Annual Conference web page with abstract and link to company website
  • Exhibitor ribbons for all company registrants
  • One 5-minute product review during plenary session, depending on availability on a first-come-first-served basis. Product review time will be determined by Program Committee.

WORKSHOPS - $1,000 per hour

In keeping with its mission to further develop members' patent research and analysis skills, PIUG also offers the opportunity for companies to host workshops in conjunction with the Annual Conference. A company does not have to be a sponsor or exhibitor to apply for a workshop.

  1. Basic Audiovisual package* for up to 50 people provided by Exceeding Expectations, PIUG's contracted audiovisual company.
  2. An introductory PowerPoint slide with your specific workshop information and your organization's logo.
  3. Inclusion in the meeting schedule on the PIUG website.
  4. Inclusion in the meeting schedule in the 2011 Annual Conference Meeting Book.
  5. Listing in Workshop announcements on the PIUG Discussion Forum (PIUG-DF).

Price does not include food, internet connection, or other setup. Equipment upgrades to accommodate larger audiences are available through Exceeding Expectations at additional costs.

Basic Audiovisual for up to 50 people:

1 3500 lumen LCD Projector
1 Cart for LCD Projector
1 8' Tripod Screen w/Skirting
1 Wired handheld microphone
1 Complete cable package
1 Advance remote with laser pointer
1 Technician on-site support

For information on signing up as a PIUG sponsor, please contact please contact the sponsorship chair at PIUGsponsorship@piug.org or call Mike McManus at PIUG HQ at +1-414-908-4955.

Tiered Sponsorship Opportunities


This meeting will employ a tiered sponsorship plan with four sponsorship levels. Choice of lunch and breakfast dates will be on a first-paid, first-served basis. Deadline to submit a request to hold a workshop is March 11, 2011, for full consideration. Deadline to submit an abstract for speaking opportunities is March 11, 2011, for full consideration. Deadline for submission of signed Exhibits or Sponsors contract is April 15, 2011, for full consideration.

Sponsorships

All Sponsors receive the following benefits:

  • Recognition as a sponsor in the PIUG 2011 Annual Conference Meeting Book
  • Recognition as a sponsor on the main page of the Annual Conference web page, with link to Sponsor website
  • Recognition as a sponsor in announcements on the PIUG Discussion List and/or PIUG Wiki
  • Sponsorship level noted on badge for all Company registrants

Sponsorship Levels - Additional benefits for sponsors, based on sponsorship levels, and for exhibitors are outlined below:

EMERALD - $25,000 donation

  • Sponsorship of a luncheon on Monday, Tuesday or Wednesday of the PIUG 2011 Annual Conference with verbal acknowledgment during the plenary session
  • Guaranteed 30 minute presentation during plenary session of a technical topic, as approved by Planning and Program Committees
  • $3000 credit toward workshop hourly charge of $1000 per hour for Guaranteed availability of two hours for non-competing workshop, which may be multi-track. Additional competing workshop time may be available beyond the three hours, depending on space and time, for the reduced sponsor hourly charge of $250 per hour. Workshop request must be received by February 8, 2011, in order to be considered for workshop privileges.
  • Meeting Attendee List provided by PIUG approximately two weeks prior to the meeting
  • One informational sheet provided by Company and approved by the PIUG Planning Committee to be placed in the PIUG meeting bags
  • All exhibitor benefits listed above with the following upgrades:
    • Two full page ads (9" high x 7" wide) in PIUG 2011 Annual Conference Meeting Book
    • Double the exhibit space to include two six-foot tables and four chairs
    • Up to a total of four internet lines in the exhibit hall (see Note 1 below)
    • Total of six free meeting registrations to designated/named representatives, including the 30-minute guaranteed plenary session speaker.
      Note: Sharing of badges by representatives is not allowed.

DIAMOND - $18,500 donation

  • Sponsorship of the Welcome Reception Sunday night
  • Guaranteed 20 minute presentation during plenary session of a technical topic, as approved by Planning and Program Committees
  • $3000 credit toward workshop hourly charge of $1000 per hour for Guaranteed availability of three hours for a workshop. Additional workshop time may be available beyond the three hours, depending on space and time availability, for the reduced sponsor hourly charge of $250 per hour. Workshop request must be received by February 8, 2011, in order to be considered for workshop privileges.
  • All Exhibitor benefits listed above with the following upgrades:
    • One full page ad (9" high x 7" wide) in PIUG 2011 Annual Conference Meeting Book
    • Up to a total of three internet lines in exhibit hall (see Note 1 below)
    • Total of five free meeting registrations to designated/named representatives, including the 20-minute presentation plenary session speaker.
      Note: Sharing of badges by representatives is not allowed.

SAPPHIRE - $12,500 donation

  • Sponsorship of a breakfast on either Monday, Tuesday or Wednesday or the Speaker Dinner Saturday night of the PIUG 2011 Annual Conference, or in lieu of a cash donation, publish the Meeting Books
  • Guaranteed 15 minute presentation during plenary session on a technical topic, as approved by Planning and Program Committees
  • $2000 credit toward workshop hourly charge of $1000 per hour, depending on space and time availability. Additional workshop time may be available beyond two hours for the reduced sponsor hourly charge of $250 per hour. Workshop request must be received by February 8, 2011, in order to be considered for workshop privileges, and will be contingent on space and time availability
  • All Exhibitor benefits listed above with the following upgrades:
    • One full page ad (9" high x 7" wide) in PIUG 2011 Annual Conference Meeting Book
    • Up to a total of two internet lines in the exhibit hall (see Note 1 below)
    • Total of four free meeting registrations to designated/named representatives, including the 15-minute presentation plenary session speaker. Note: Sharing of badges by representatives is not allowed.

AMETHYST - $6,250 donation

  • Sponsorship of a break on either Monday, Tuesday or Wednesday of the PIUG 2011 Annual Conference , or the Sunday volunteer luncheon, based on availability, or, in lieu of a cash donation, provide the meeting bags
  • $1000 credit toward workshop hourly charge of $1000 per hour, depending on space and time availability. Additional workshop time may be available beyond one hour for the reduced sponsor hourly charge of $250 per hour. Workshop request must be received by February 8, 2011, in order to be considered for workshop privileges, and will be contingent on space and time availability
  • All Exhibitor benefits listed above with the following upgrades:
  • One half page ad (4.5" high x 7" wide) in PIUG 2011 Annual Conference Meeting Book
  • Up to a total of one internet line in the exhibit hall (see Note 1 below)
  • Total of two free meeting registrations to designated/named representatives. Note: Sharing of badges by representatives is not allowed.

Notes

Note 1: If additional internet lines are required, Company shall submit to Mike McManus at PIUG HQ (+1 414-908-4955, m.mcmanus @ piug.org) the "Additional Internet Order" form (See Exhibit C). Additional fees shall be applied and billed separately to the Company through PIUG. Payments shall be made payable to PIUG, and sent to Ken Koubek, PIUG Treasurer.

Note 2: If additional electrical equipment/services are required, Company shall submit to Mike McManus at PIUG HQ (+1 414-908-4955, m.mcmanus @ piug.org) the "Additional Electrical Service Order" form (See Exhibit B). Additional fees shall be applied and billed separately to the Company through PIUG. Payments shall be made payable to PIUG, and sent to Ken Koubek, PIUG Treasurer.

Related Information for Sponsors and Exhibitors

2011 PIUG Sponsorship Committee

Jane Thompson (Jane_Thompson @ eisai.com; +1 978-837-4961), Chair


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