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The International Society for Patent Information Professionals

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PIUG 2010 Annual Conference
An International Conference for Patent Information Professionals

Moving Targets: Current & Future Best Practices and Opportunities for Patent Information Professionals

Saturday, May 1 to Thursday, May 6, 2010
Hilton Baltimore Convention Center
401 West Pratt Street
Baltimore, MD 21201
Tel: +1 443-573-8700

Exhibitor, Workshop and Sponsorship Opportunities

PIUG offers a variety of Exhibitor, Workshop and Sponsorship opportunities designed to assist you in building your company's brand and business with the hundreds of Patent Information Professionals expected to attend the PIUG 2010 Annual Conference. Distinct from the past, these opportunities have been separated to allow more flexibility. The contract for exhibitors and sponsors is described below. Please note that if there are any discrepancies between the contents of this webpage and the signed contract, the contract always takes precedence.

EXHIBITOR - $3500

Exhibitor Fee includes the following:

  • 1 Tabletop exhibit space, Sunday-Wednesday (6' wide x 6' in depth x 8' in height)
  • 1 6' x 30" table
  • 2 chairs
  • 1 internet line in exhibit hall (For additional internet lines, see Note 1 below)
  • Standard electrical power hook-up, includes: 15 amps, 110v plugs -- 2 plug-ins, and 1 surge-protected power strip (For additional electrical services, see Note 2 below)
  • 1 free meeting registration for designated/name representative.
    Note: Sharing of badges by representatives is not allowed.
  • ¼ page ad (4.25" high x 3.25" wide) in the PIUG 2010 Annual Conference Meeting Book
  • Inclusion in the Exhibit Hall information in the PIUG 2010 Annual Conference Meeting Book
  • Recognition as an exhibitor on the Annual Conference web page with abstract and link to company website
  • Exhibitor ribbons for all company registrants
  • One 5-minute product review during plenary session, depending on availability on a first-come-first-served basis. Product review time will be determined by Program Committee. The plenary session has been finalized and is closed.

WORKSHOPS - All workshop slots are filled.

In keeping with its mission to further develop members patent research and analysis skills, PIUG also offers the opportunity for companies to host workshops in conjunction with the Annual Conference. A company does not have to be a sponsor or exhibitor to apply for a workshop.

  1. Basic Audiovisual package* for up to 50 people provided by Exceeding Expectations, PIUG's contracted audiovisual company.
  2. An introductory PowerPoint slide with your specific workshop information and your organization's logo.
  3. Inclusion in the meeting schedule on the PIUG website.
  4. Inclusion in the meeting schedule in the 2010 Annual Conference Meeting Book.
  5. Listing in Workshop announcements on the PIUG Discussion Forum (PIUG-DF).

Price does not include food, internet connection, or other setup. Equipment upgrades to accommodate larger audiences are available through Exceeding Expectations at additional costs.

* Basic Audiovisual for up to 50 people:

1 3500 lumen LCD Projector
1 Cart for LCD Projector
1 8' Tripod Screen w/Skirting
1 Wired microphone
1 set of cables
1 Laser pointer
1 technician on-site support

For information on signing up as a PIUG sponsor, please contact please contact the co-chairs at PIUGsponsorship@piug.org or or call Denise Fobare-DePonio at +1 805-447-6618.

Tiered Sponsorship Opportunities


This meeting will employ a tiered sponsorship plan with four sponsorship levels. Choice of lunch and breakfast dates will be on a first-paid, first-served basis. Deadline to submit a request to hold a workshop is February 8, 2010, for full consideration. Deadline to submit an abstract for speaking opportunities is January 29, 2010, for full consideration. Deadline for submission of signed Exhibits or Sponsors contract is February 8, 2010, for full consideration.

Please see the Checklist for Sponsors/Exhibitors for more information.

Sponsorships

All Sponsors receive the following benefits:

  • Recognition as a sponsor in the PIUG 2010 Annual Conference Meeting Book
  • Recognition as a sponsor on the main page of the Annual Conference web page, with link to Sponsor website
  • Recognition as a sponsor in announcements on the PIUG Discussion List and/or PIUG Wiki
  • Sponsorship level noted on badge for all Company registrants

Sponsorship Levels - Additional benefits for sponsors, based on sponsorship levels, and for exhibitors are outlined below:

EMERALD - $22,000 donation

  • Sponsorship of a luncheon on Monday, Tuesday or Wednesday of the PIUG 2010 Annual Conference with verbal acknowledgment during the plenary session
  • Guaranteed 30 minute presentation during plenary session of a technical topic, as approved by Planning and Program Committees
  • $3000 credit toward workshop hourly charge of $1000 per hour for Guaranteed availability of two hours for non-competing workshop, which may be multi-track. Additional competing workshop time may be available beyond the three hours, depending on space and time, for the reduced sponsor hourly charge of $250 per hour. Workshop request must be received by February 8, 2010, in order to be considered for workshop privileges.
  • Meeting Attendee List provided by PIUG approximately two weeks prior to the meeting
  • One informational sheet provided by Company and approved by the PIUG Planning Committee to be placed in the PIUG meeting bags
  • All exhibitor benefits listed above with the following upgrades:
    • Two full page ads (9" high x 7" wide) in PIUG 2010 Annual Conference Meeting Book
    • Double the exhibit space to include two six-foot tables and four chairs
    • Up to a total of four internet lines in the exhibit hall (see Note 1 below)
    • Total of six free meeting registrations to designated/named representatives, including the 30-minute guaranteed plenary session speaker.
      Note: Sharing of badges by representatives is not allowed.
  • Eligible to purchase additional à la carte sponsorship opportunities (see below)

DIAMOND - $16,500 donation

  • Sponsorship of the Welcome Reception Sunday night
  • Guaranteed 20 minute presentation during plenary session of a technical topic, as approved by Planning and Program Committees
  • $3000 credit toward workshop hourly charge of $1000 per hour for Guaranteed availability of three hours for a workshop. Additional workshop time may be available beyond the three hours, depending on space and time availability, for the reduced sponsor hourly charge of $250 per hour. Workshop request must be received by February 8, 2010, in order to be considered for workshop privileges.
  • All Exhibitor benefits listed above with the following upgrades:
    • One full page ad (9" high x 7" wide) in PIUG 2010 Annual Conference Meeting Book
    • Up to a total of three internet lines in exhibit hall (see Note 1 below)
    • Total of five free meeting registrations to designated/named representatives, including the 20-minute presentation plenary session speaker.
      Note: Sharing of badges by representatives is not allowed.
  • Eligible to purchase additional à la carte sponsorship opportunities (see below)

SAPPHIRE - $11,000 donation

  • Sponsorship of a breakfast on either Monday, Tuesday or Wednesday or the Speaker Dinner Saturday night of the PIUG 2010 Annual Conference, or in lieu of a cash donation, publish the Meeting Books
  • Guaranteed 15 minute presentation during plenary session on a technical topic, as approved by Planning and Program Committees
  • $2000 credit toward workshop hourly charge of $1000 per hour, depending on space and time availability. Additional workshop time may be available beyond two hours for the reduced sponsor hourly charge of $250 per hour. Workshop request must be received by February 8, 2010, in order to be considered for workshop privileges, and will be contingent on space and time availability
  • All Exhibitor benefits listed above with the following upgrades:
    • One full page ad (9" high x 7" wide) in PIUG 2010 Annual Conference Meeting Book
    • Up to a total of two internet lines in the exhibit hall (see Note 1 below)
    • Total of four free meeting registrations to designated/named representatives, including the 15-minute presentation plenary session speaker. Note: Sharing of badges by representatives is not allowed.
  • Eligible to purchase additional à la carte sponsorship opportunities (see below)

AMETHYST - $5,500 donation

  • Sponsorship of a break on either Monday, Tuesday or Wednesday of the PIUG 2010 Annual Conference , or the Sunday volunteer luncheon, based on availability, or, in lieu of a cash donation, provide the meeting bags
  • $1000 credit toward workshop hourly charge of $1000 per hour, depending on space and time availability. Additional workshop time may be available beyond one hour for the reduced sponsor hourly charge of $250 per hour. Workshop request must be received by February 8, 2010, in order to be considered for workshop privileges, and will be contingent on space and time availability
  • All Exhibitor benefits listed above with the following upgrades:
    • One half page ad (4.5" high x 7" wide) in PIUG 2010 Annual Conference Meeting Book
    • Up to a total of one internet line in the exhibit hall (see Note 1 below)
    • Total of two free meeting registrations to designated/named representatives. Note: Sharing of badges by representatives is not allowed.
  • Eligible to purchase additional à la carte sponsorship opportunities (see below)

A La Carte Sponsorships - $3000 donation


Two additional high-visibility sponsorships are available as à la carte items for Emerald, Diamond, Sapphire and Amethyst sponsors, on a first-com, first-served basis.

  • Two sponsorship opportunities to provide conference hotel guest with in-room internet connectivity for $3000 each. Guest-room internet connectivity will provide extra value to all attendees with sponsorship recognized in conference materials.

These à la carte opportunities can be obtained by contacting the sponsorship co-chairs at PIUGsponsorship@piug.org or call Denise Fobare-DePonio at +1 805-447-6618.

Notes

Note 1: If additional internet lines are required, Company shall submit to Helen Yun (Exhibits Chair) the "Additional Internet Order" form. Additional fees shall be applied and billed separately to the Company through PIUG. Payments shall be made payable to PIUG, and sent to Ken Koubek, PIUG Treasurer.

Note 2: If additional electrical equipment/services are required, Company shall submit to Helen Yun (Exhibits Chair) the "Additional Electrical Service Order" form. Additional fees shall be applied and billed separately to the Company through PIUG. Payments shall be made payable to PIUG, and sent to Ken Koubek, PIUG Treasurer.

Contracts for Sponsors and Exhibitors

Note: this Sponsors contract must be signed by all sponsors.

This Exhibits contract must be signed by all exhibitors who are not also sponsors.

Sponsorships are available on a first come, first served basis at the discretion of the Planning Committee. Sponsorship preferences will be considered and assigned in the order that applications are received. Receipt of your application will be confirmed via email. An invoice will be sent shortly thereafter for your review and execution and all payments will be due in full prior to the meeting per the terms of the agreement. Sponsorships are not considered secure until PIUG has received and confirmed acceptance of a signed, written agreement. Please also note that any special events, such as organized social events or training seminars during and around the conference days, must be formally pre-approved by the Planning Committee.

We encourage our sponsors and exhibitors to submit an abstract for presentation. Please note that the Program Committee reserves the right to consider abstract submissions from all sponsors and exhibitors based on their merits as technical talks. Please contact a member of the Program Committee if you have questions.

We hope you will decide to support the excellent technical programming of the PIUG, designed to provide new learning and networking opportunities for the patent information community. We look forward to hearing from you or your staff on or before February 8, 2010 on your positive decision to support the 2010 PIUG Conference at Baltimore, Maryland

Please note that sponsors and exhibitors are prohibited from holding workshops and other events within 50 miles of the PIUG 2010 Annual Conference meeting site or Hotel during the conference week and three days preceding and three days following the PIUG 2010 Annual Conference without prior written approval from the Chair of the PIUG Planning Committee or formally agreed to in the sponsorship contract. Please see the Sponsors contract or Exhibits contract for more details.


For information on signing up as a PIUG sponsor, please contact please contact the co-chairs at PIUGsponsorship@piug.org or or call Denise Fobare-DePonio at +1 805-447-6618.

Related Information for Sponsors and Exhibitors

2010 PIUG Exhibits Committee

Helen Yun (yunhelen @ yahoo.com; +1 908-740-3595), Co-chair
Kristie Trinkle, Co-chair

2010 PIUG Sponsorship Committee

Jane Thompson (Jane_Thompson @ eisai.com; +1 978-837-4961), Co-chair
Denise Fobare-DePonio (dfobare @ amgen.com; +1 805-447-6618), Co-chair



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