Saturday, May 17 to Thursday, May 22, 2008
Hyatt Regency Crystal City
2799 Jefferson Davis Highway
Arlington, VA, USA 22202
Tel: +1 (703) 418-1234
PIUG offers a variety of Exhibitor, Workshop and Sponsorship opportunities designed to assist you in building your company’s brand and business with the hundreds of Patent Information Professionals expected to attend the PIUG 2008 Annual Conference. Distinct from the past, these opportunities have been separated to allow more flexibility. The contract for exhibitors and sponsors is described below.
Thank you for your interest in exhibiting at the PIUG Annual Conference. At this time all Exhibit Hall space has been reserved. No further requests for exhibit booths can be accommodated. Please contact Denise Fobare-DePonio, Sponsorship Committee Chair, with questions.
EXHIBITOR - $3000
Exhibitor Fee includes the following.
WORKSHOPS - $1,000 per hour
In keeping with its mission to further develop members’ patent research and analysis skills, PIUG also offers the opportunity for companies to host workshops in conjunction with the Annual Conference. A company does not have to be a sponsor or exhibitor to apply for a workshop.
Price does not include food, internet connection, or other setup. Equipment upgrades to accommodate larger audiences are available through Meeting Expectations at additional costs.
Workshop requests (form here) must be received by January 31, 2008, for full consideration.
* Basic Audiovisual for up to 50 people:
1 3500 lumen LCD Projector
1 8' Tripod Screen w/Skirting
1 Wired Handheld microphone
1 Wireless Lavaliere Microphone System
1 4 Channel Audio Mixer
1 Small Powered Speaker on Stand
1 set of cables
1 Laser pointer
1 technician on-site support
This meeting will employ a tiered sponsorship plan with four sponsorship levels. Choice of lunch and breakfast dates will be on a first-paid, first-served basis. Deadline to submit a request to hold a workshop is January 31, 2008, for full consideration. Deadline to submit an abstract for speaking opportunities is January 15, 2008, for full consideration. Deadline for submission of signed Exhibitor or Sponsorship contract is February 15, 2008, for full consideration.
Please see Checklist for Sponsors/Exhibits for more deadline information.
All Sponsors receive the following benefits:
Sponsorship Levels - Additional benefits for sponsors, based on sponsorship levels, and for exhibitors are outlined below:
EMERALD - $20,000 donation
DIAMOND - $15,000 donation
SAPPHIRE - $10,000 donation
AMETHYST - $5,000 donation
Please note that the Program Committee reserves the right to consider abstract submissions from all sponsors and exhibitors based on their merits as technical talks. Please contact a member of the Program Committee if you have questions.
Please note that sponsors and exhibitors are prohibited from holding events outside of the sponsor, exhibitor and workshop contracts in the Crystal City/Washington DC area May 15th – May 25th, without prior written approval from the PIUG Board of Directors.
Note: this contract must be signed by all sponsors and exhibitors.
Sponsorships are available on a first come, first served basis at the discretion of the Planning Committee. Sponsorship preferences will be considered and assigned in the order that applications are received. Receipt of your application will be confirmed via email. An invoice will be sent shortly thereafter for your review and execution and all payments will be due in full prior to the meeting per the terms of the agreement. Sponsorships are not considered secure until PIUG has received and confirmed acceptance of a signed, written agreement. Please also note that any special events, such as organized social events or training seminars during and around the conference days, must be formally pre-approved by the Planning Committee.
We encourage our sponsors and exhibitors to submit an abstract for presentation. Please note that the Program Committee reserves the right to consider abstract submissions from all sponsors and exhibitors based on their merits as technical talks. Please contact a member of the Program Committee if you have questions.
We hope you will decide to support the excellent technical programming of the PIUG, designed to provide new learning and networking opportunities for the patent information community. We look forward to hearing from you or your staff on or before April 6, 2008 on your positive decision to support the 2008 PIUG Conference at Crystal City, Virginia.
Please note that sponsors and exhibitors are prohibited from holding workshops and other events within 50 miles of the conference site during the conference week and the three days preceding and following the conference, unless agreed to in writing by the PIUG Planning Committee or formally agreed to in the sponsorship contract. Please see the sponsors/exhibitors contract for more details.
Helen Yun (yunhelen @ yahoo.com; +1 908-740-3595), Chair