PIUG Newsletter Editorial Content & Author Guidelines
Submitting Material
Industry News: email the Industry News columnist
Articles, advertisements, other: email the editor
For current email addresses, see: http://www.piug.org/newsletter.php
Entitle email subject line: "PIUG Newsletter
Submissions & Topics
Please contact the newsletter editor prior to submission to discuss your interest, available space and topics. In addition to those listed below, other topics are welcome, however contact the editor to ensure the topics are acceptable for printing.
Authors of articles should submit a brief biography (100-word maximum), and include a digital photograph if available. These will be placed in the Contributors section of the newsletter or at the end of your article. Photos will be printed in black and white.
Patent information articles:
Industry News: vendors, legislation, regulatory, patent offices
Book reviews
Member News: employment promotions, position changes, retirement, awards received, promotion within professional associations
Reviews of patent-related conferences and seminars attended:
Conference reviews should include details such as impressions and value of conference to patent information professionals, and significant new information learned that would be useful to patent information users.
Events: conferences & educational seminars, unique training opportunities for patent information professionals.
Patent related publication citations for the PatentAddict column which lists "recent articles to edify and entertain." Non-English citations must include original titles, and an English language title translation.
Copyright: only submit photos and articles for which you hold ownership or copyrights, or for which you have received permissions from the copyright holder to publish them in the PIUG Newsletter.
Press releases and news information may be submitted to the Industry News columnist for informational purposes. Only submit materials that you have permission to distribute, otherwise please simply provide URLs or descriptions about the material.
Do not submit photos that are not your property or for which you have not received permissions from the copyright holder to publish in the PIUG Newsletter.
Patent Data Publishers, Product & Service Companies
The following are the general principles by which we accept articles from patent information industry companies. These guidelines are developed in order to minimize conflicts of interest and partiality:
Articles about patent information issues affecting professionals in the field, and not specific to the products and services of the author or author's employer, are welcome.
We welcome submissions (eg., press releases) about relevant companies, products, and services for inclusion in the Industry News column. Please note that PIUG and the Industry News columnist reserve the right to condense and summarize the material as needed for space considerations.
We will consider printing articles about a company, product, or service authored by an affiliated company employee, representative or agent if the article compares at least one other similar product developed by another organization, preferably unaffiliated with the author's organization. It is recommended that you advise the PIUG Newsletter editor of your intentions before submission so that any concerns can be resolved with the Newsletter Committee.
If you would like to publish an article relating only to your products/services, it can be accepted as a paid advertisement and would either need to be obvious as such, or will be denoted as such.
The PIUG newsletter committee reserves the right to decide whether or not to publish all materials in each PIUG newsletter issue.
Format Guidelines
Please provide articles in the Normal or plain text. This makes it easiest for reformatting into the style which we will use for printing. Below are basic guidelines to organize your articles which would be helpful for our copyediting processes.
Preferred file format: Microsoft Word, 10-point, Times New Roman
Citations: follow basic guidelines of writing as set out in the online Chicago Manual of Style http://www.chicagomanualofstyle.org/tools_citationguide.html
By lines: using your full name with initial is suitable for proper reference indexing; include company affiliation (if used) on a separate line after author name.
Headlines / section subheading format: preferably no headings, although bolding is useful to designate sections.
Paragraph indents: 0.2
Periods & spacing: Single space after periods (not double).
Lists: Use bullet points, black or hollow, or other, but generally not dashes or hyphens for lists.
URLs: preferred inactivated, not underlined, and black text.
British / American English: both acceptable.
City / State format: Malaga, Spain; Chicago, IL USA
Pagination: none
Images and graphs: submit in the highest practical resolution available. Insert where preferred in Word documents. Separately submit images, photos, and graphs in original file format (e.g., .xls; .jpeg) should the printer require them for better resolution.
Picture and graphics captions: Please include names of persons, places, subjects, and check for proper spelling.
© 2008 The Patent Information Users Group, Inc. – PIUG Website Committee
Webmaster: Tom Wolff (piugwebmaster @ gmail.com): –
Updated: 6 May 2008
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