PIUG 2009 Annual Conference
An International Conference for Patent Information Professionals
Searching for Patents Beyond Your Borders
Exhibitor, Workshop and Sponsorship Opportunities
PIUG offers a variety of Exhibitor, Workshop and Sponsorship
opportunities designed to assist you in building your companys brand and business with the
hundreds of Patent Information Professionals expected to attend the PIUG 2009
Annual Conference. Distinct from the past, these opportunities have been
separated to allow more flexibility. The contract for exhibitors and
sponsors is described below.
Please note that if there are any discrepancies between the contents of this webpage and the signed contract, the contract always takes precedence.
EXHIBITOR - $3500
Exhibitor Fee includes the following:
- 1 Tabletop exhibit space, Sunday-Wednesday (6' wide x 6' in depth x 8' in height)
- 1 6' x 30" table
- 2 chairs
- 1 internet line in exhibit hall (For additional internet lines, see Note 1 below)
- Standard electrical power hook-up, includes: 15 amps, 110v plugs -- 2 plug-ins, and 1 surge-protected power strip (For additional electrical services, see Note 2 below)
- 1 free meeting registration for designated/name representative.
Note: Sharing of badges by representatives is not allowed.
- ¼ page ad (4.25" high x 3.25" wide) in the PIUG 2009 Annual Conference Meeting Book
- Inclusion in the Exhibit Hall information in the PIUG 2009 Annual Conference Meeting Book
- Recognition as an exhibitor on the Annual Conference web page with abstract and link to company website
- Exhibitor ribbons for all company registrants
- One 5-minute product review during plenary session, depending on availability on a first-come-first-served basis. Product review time will be determined by Program Committee.
WORKSHOPS - $1,000 per hour
In keeping with its mission to further develop members patent research and
analysis skills, PIUG also offers the opportunity for companies to host
workshops in conjunction with the Annual Conference. A company does not have to
be a sponsor or exhibitor to apply for a workshop.
- Basic Audiovisual package* for up to 50 people provided by Meeting
Expectations, PIUGs contracted audiovisual company.
- An introductory Power Point Slide with your specific workshop
information and your Organizations Logo.
- Inclusion in the meeting schedule on the PIUG website.
- Inclusion in the meeting schedule in the 2009 Annual Conference Meeting
Book.
- Listing in Workshop announcements on the PIUG Discussion List.
Price does not include food, internet connection, or other setup. Equipment
upgrades to accommodate larger audiences are available through Meeting
Expectations at additional costs.
Workshop requests must be received by January 31, 2009, for full consideration. Use the appropriate form:
* Basic Audiovisual for up to 50 people:
1 3500 lumen LCD Projector
1 8' Tripod Screen w/Skirting
1 Wired Handheld microphone
1 Wireless Lavaliere Microphone System
1 4 Channel Audio Mixer
1 Small Powered Speaker on Stand
1 set of cables
1 Laser pointer
1 technician on-site support
This meeting will employ a tiered sponsorship plan with four sponsorship levels. Choice of lunch and breakfast dates will be on a first-paid, first-served basis.
Deadline to submit a request to hold a workshop is January
31, 2009, for full consideration. Deadline to
submit an abstract for speaking opportunities is
January 31, 2009, for full consideration. Deadline
for submission of signed Exhibitor or Sponsorship contract is
February 13, 2009, for full
consideration.
Please see Checklist for
Sponsors/Exhibits for more deadline information.
Sponsorships
All Sponsors receive the following benefits:
- Recognition as a sponsor in the PIUG 2009 Annual Conference Meeting Book
- Recognition as a sponsor on the main page of the Annual Conference web page, with link to Sponsor website
- Recognition as a sponsor in announcements on the PIUG Discussion List and/or PIUG Wiki
- Sponsorship level noted on badge for all Company registrants
Sponsorship Levels -
Additional benefits for sponsors, based on sponsorship levels, and for exhibitors are outlined below:
EMERALD - $22,000 donation
- Sponsorship of a luncheon on Monday, Tuesday or Wednesday of the PIUG 2009 Annual Conference with verbal acknowledgment during the plenary session
- Guaranteed 30 minute presentation during plenary session of a technical topic, as approved by Planning and Program Committees
- $3000 credit toward workshop hourly charge of $1000 per hour for Guaranteed availability of three hours for non-competing workshop, which may be multi-track. Additional competing workshop time may be available beyond the three hours, depending on space and time, for the reduced sponsor hourly charge of $250 per hour. Workshop request must be received by January 31, 2009, in order to be considered for workshop privileges.
- Meeting Attendee List provided by PIUG approximately two weeks prior to the meeting
- One informational sheet provided by Company and approved by the PIUG Planning Committee to be placed in the PIUG meeting bags
- All exhibitor benefits listed above with the following upgrades:
- Two full page ads (9" high x 7" wide) in PIUG 2009 Annual Conference Meeting Book
- Double the exhibit space to include two six foot tables and four chairs
- Up to a total of four internet lines in the exhibit hall (see Note 1 below)
- Company logo on Cyber Café computer screensaver (see Note 3 below)
- Total of six free meeting registrations to designated/named representatives, including the 30-minute guaranteed plenary session speaker.
Note: Sharing of badges by representatives is not allowed.
DIAMOND - $16,500 donation
- Sponsorship of the Welcome Reception Sunday night
- GuaranteedG 20 minute presentation during plenary session of a technical topic, as approved by Planning and Program Committees
- $3000 credit toward workshop hourly charge of $1000 per hour for Guaranteed availability of three hours for a workshop. Additional workshop time may be available beyond the three hours, depending on space and time availability, for the reduced sponsor hourly charge of $250 per hour. Workshop request must be received by January 31, 2009, in order to be considered for workshop privileges.
- All Exhibitor benefits listed above with the following upgrades:
- One full page ad (9" high x 7" wide) in PIUG 2009 Annual Conference Meeting Book
- Up to a total of three internet lines in exhibit hall (see Note 1 below)
- Company logo on Cyber Café computer screensaver (see Note 3 below)
- Total of five free meeting registrations to designated/named representatives, including the 20-minute presentation plenary session speaker.
Note: Sharing of badges by representatives is not allowed.
SAPPHIRE - $11,000 donation
- Sponsorship of a breakfast on either Monday, Tuesday or Wednesday or the Speaker Dinner Saturday night of the PIUG 2009 Annual Conference, or in lieu of a cash donation, publish the Meeting Books
- GuaranteedG 15 minute presentation during plenary session on a technical topic, as approved by Planning and Program Committees
- $2000 credit toward workshop hourly charge of $1000 per hour, depending on space and time availability. Additional workshop time may be available beyond two hours for the reduced sponsor hourly charge of $250 per hour. Workshop request must be received by January 31, 2009, in order to be considered for workshop privileges, and will be contingent on space and time availability
- All Exhibitor benefits listed above with the following upgrades:
- One full page ad (9" high x 7" wide) in PIUG 2009 Annual Conference Meeting Book
- Up to a total of two internet lines in the exhibit hall (see Note 1 below)
- Company logo on Cyber Café computer screensaver (see Note 3 below)
- Total of four free meeting registrations to designated/named representatives, including the 15-minute presentation plenary session speaker.
Note: Sharing of badges by representatives is not allowed.
AMETHYST - $5,500 donation
- Sponsorship of a break on either Monday, Tuesday or Wednesday of the PIUG 2009 Annual Conference , or the Sunday volunteer luncheon, based on availability, or, in lieu of a cash donation, provide the meeting bags
- $1000 credit toward workshop hourly charge of $1000 per hour, depending on space and time availability. Additional workshop time may be available beyond one hour for the reduced sponsor hourly charge of $250 per hour. Workshop request must be received by January 31, 2009, in order to be considered for workshop privileges, and will be contingent on space and time availability
- All Exhibitor benefits listed above with the following upgrades:
- One half page ad (4.5" high x 7" wide) in PIUG 2009 Annual Conference Meeting Book
- Up to a total of one internet line in the exhibit hall (see Note 1 below)
- Total of two free meeting registrations to designated/named representatives.
Note: Sharing of badges by representatives is not allowed.
Notes
Note 1: If additional internet lines are required, Company shall submit to Helen Yun (Exhibits Chair) the
"Additional Internet Order"
form (See Exhibit A). Additional fees shall be applied and billed separately to the Company through PIUG. Payments shall be made payable to PIUG, and sent to Ken Koubek, PIUG Treasurer.
Note 2: If additional electrical equipment/services are required, Company shall submit to Helen Yun (Exhibits Chair) the
"Additional Electrical Service Order"
form (See Exhibit B). Additional fees shall be applied and billed separately to the Company through PIUG. Payments shall be made payable to PIUG, and sent to Ken Koubek, PIUG Treasurer.
Note 3: A Cyber Café with several computers hooked up to a printer will be available for use by conference attendees. Assignment of sponsoring company logo to a Cyber Café computer screensaver will depend upon availability on a first-come-first-served basis, starting at the highest Sponsorship Level.
Note: this contract must be signed by all sponsors.
This contract must be signed by all exhibitors who are not also sponsors.
Sponsorships are available on a first come, first served basis at the
discretion of the Planning Committee. Sponsorship preferences will be
considered and assigned in the order that applications are received.
Receipt of your application will be confirmed via email. An invoice will
be sent shortly thereafter for your review and execution and all payments
will be due in full prior to the meeting per the terms of the agreement.
Sponsorships are not considered secure until PIUG has received and
confirmed acceptance of a signed, written agreement. Please also note
that any special events, such as organized social events or training
seminars during and around the conference days, must be formally
pre-approved by the Planning Committee.
We encourage our sponsors and exhibitors to submit an abstract for
presentation. Please note that the Program Committee reserves the right
to consider abstract submissions from all sponsors and exhibitors based on
their merits as technical talks. Please contact a member of the Program
Committee if you have questions.
We hope you will decide to support the excellent technical programming of the PIUG, designed to provide new
learning and networking opportunities for the patent information community. We look forward to hearing from you or your staff on or
before April 6, 2009 on your positive decision to support the 2009 PIUG Conference at
San Antonio, Texas
Please note that sponsors and exhibitors are prohibited from holding
workshops and other events within 50 miles of the PIUG 2009 Annual
Conference meeting site or Hotel during the conference week and three days
preceding and three days following the PIUG 2009 Annual Conference without
prior written approval from the Chair of the PIUG Planning Committee or
formally agreed to in the sponsorship contract. Please see
sponsors contract
or
exhibitors contract for more details.
2009 PIUG Exhibits Committee
Helen Yun (yunhelen @ yahoo.com; +1 908-740-3595), Co-chair
Kristie Trinkle, Co-chair
2009 PIUG Sponsorship Committee
Denise Fobare-DePonio, Chair (DeniseFD @ aol.com; +1 805-750-7373)
Ken Hoppe
Jane Thompson
Martin Wallace
© 2010 The Patent Information Users Group, Inc. – Contact: +1 (414) 908-4955, info@piug.org
Webmaster: Tom Wolff webmaster@piug.org – Updated: 14 March 2010
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